In Progress

Virtual Assistant/Data Admin Job - File Conversion & Management

I have a job for honest, reliable, hard-working individual who has a good understanding of English, can follow a set of instructions and a naming and sorting convention as previously laid out, yet knows when to ask questions. The winning freelancer will require access to a fast, reliable internet connection (as there is going to be several gigabytes of data involved) and be able to create and manipulate Microsoft Office and PDF documents.

Documents are currently stored as files, or contained within emails as attachments

ALL non-PDF documents will need to get converted into a PDF documents via a tool of your choice.

There are several large PDF files containing scans of documents, these need to get split so there is one document per file, and the pages rotated so they are in their "natural" orientation.

ALL PDF documents need to be named appropriately (there are some existing PDF's that do not have the correct name)

For example

YYYY-MM-DD - DETAILS/NAME

YYYY-MM-DD - COMPANY - ORDER/INVOICE/RECEIPT

The YYYY-MM-DD field is dictated by the date on the document/email so reading the documents is required.

Listing of the completed filenames is needed in a spreadsheet or other base format so that I can go through them.

Unreadable documents need to get reported so they can get rescanned.

Documents with multiples of the same will have to get compared, and the better quality copy kept.

Blank pages need to get removed, except for where they a requirement of the document (marked with something such as "This page is intentionally left blank")

A file structure with example files will get provided for the project, changes to this are expected and can be made within reason (for example adding a folder for a new company) other suggestions as to how to improve the file structure can get discussed (suggestions for improvements are always welcome).

If there any issues no question is stupid, I need it done correctly.

The logic in the file structure will become evident, or should to the successful freelancer (I will be asking questions of those bidding around this as to see if potential candidates can see and understand the logic in the system to make it easier on selecting those who would get awarded the project)

Some of the documents are highly confidential in nature, and the utmost discretion is required.

Some Data entry will be required on to several web interfaces from some pictures that will be provided

This job will most likely have several "rounds" to it, as once the document sorting is complete, the originals will get compared against the scans (hence the need for the list of completed documents). Any that have missed getting scanned will then get scanned, and we will start the process again, the next rounds will involve separate payments. I would, however, prefer to work with a single person on completing the entire project where possible.

Files can get uploaded to any one of the secure hosting services, and I will collaborate with the individual awarded the project to decide on which one would suit us both best.

I have no distinct preference for the person who gets awarded the job, but those who are native English speakers, and citizens or residents of countries with well-developed legal systems and privacy laws will be preferred.

Those who write a personalized bid addressing the points in also preferred over those who send "canned" responses, the last project I awarded was based solely on the fact that the successful applicant in that she proved that she had read the requirements and attached documents in her response.

Skills: Data Entry, Data Processing, English (UK), Virtual Assistant

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Project ID: #11784960

Awarded to:

jkaranm

Hi! Our business is to make yours effective & efficient. We have a sound understanding of our Clients’ operations and corporate goals. As one of the pioneer professionals in the outsourcing/call center industry in More

$588 AUD in 10 days
(16 Reviews)
7.2

27 freelancers are bidding on average $556 for this job

difan016

canned , how many pdf in total? I want to do trial work . I have done similar work before , you can check my profile and thousand of reviews I will not disappoint you Regards, Sultan

$1764 AUD in 10 days
(706 Reviews)
7.9
jubair7

Experienced TEAM HERE to work for your project. Let's discuss more and finalize the project and cost. We have our own workplace with 7+ working PCs and laptops, with ~15mbps internet connections. We also have a back More

$500 AUD in 10 days
(302 Reviews)
7.6
seaanddream

Hi, my name is Sevinc. I read your "Virtual Assistant/Data Admin Job - File Conversion & Management" project descriptions carefully before bidding. I reviewed all your requiremengts as well... I got what you need and More

$500 AUD in 10 days
(168 Reviews)
7.0
AishaAlimuhammad

Hello, Thank you for the detailed instructions. I'll try to be brief and cover all the aspect in this proposal. First of all, we are team and we assign project to the person who is best suited for the task. You may hav More

$735 AUD in 10 days
(171 Reviews)
7.1
mehedi276

"Rate and duration will be fixed on discussion" Dear Hiring Manager, I have gone through your job posting and become very much interested to work with you. I am an expert in these fields. I have already completed se More

$588 AUD in 10 days
(383 Reviews)
7.2
Maariyaa

Hello Dear, HERE Ready to start NOW !!! I can perfectly do it. I have lot of experience related and different types of projects. I am waiting to your quick positive reply. Feel free ask me question if any. I Loo More

$750 AUD in 10 days
(260 Reviews)
6.9
bdmultitech

Hello, Expert here. Ready to start immediately. Let me do this work with perfection, accuracy and according to your requirements, please contact with me so we can discuss further about the project. Waiting for your More

$500 AUD in 15 days
(263 Reviews)
6.8
Ibrahim185

Hi, After reviewing the project description I know that I'm an excellent fit for this task.Let's discuss and start right now. Awaiting for your positive reply thanks.

$588 AUD in 10 days
(379 Reviews)
6.8
mirniyazuddin92

Dear Sir/Ma'am, I am a Web research, Data Entry & Webs Scrapping expert. I checked and understood your requirements. I can handle this job very well to your appreciation. I can find and extract the information More

$352 AUD in 10 days
(159 Reviews)
6.6
dpune

Hi, I have more than 14 years of IT exp. I have gone through the details and I believe that I can do justice to this job. Please send me more details about total numbers of file etc so that I can estimate cos More

$500 AUD in 10 days
(171 Reviews)
6.3
rangacbe

Hi, Thanks for the opportunity to bid on this project. I have done such data gathering and research in the past for various clients so that I will provide good service. I have read your entire post. I am hone More

$470 AUD in 15 days
(258 Reviews)
6.7
$250 AUD in 10 days
(125 Reviews)
6.7
Shah101

Hello, I have read your requirements and ready to start ASAP. Let me know if you have any questions. Best Regards, Ali

$500 AUD in 7 days
(289 Reviews)
6.6
KulfiSoftwares

This is not a copy-paste message. Long Term and reliable freelancer. Can Edit/Split PDFs. ZERO ERROR GUARANTEED!! Please read my 150+ reviews. Hi, I can do this for you quickly and with great quality for cheap...Ba More

$500 AUD in 5 days
(99 Reviews)
6.2
sunmoon25

Hi I am ready for the task. Can we discuss. . ............

$705 AUD in 10 days
(58 Reviews)
6.0
redouaneaberdin

Hi there, My name is Redouane. I am very interested in your project. Kindly start messaging so we can discuss further details. Thank you

$500 AUD in 15 days
(92 Reviews)
5.9
titukhan13

Hello, Expert here. Ready to start. Let me do this work with perfection, accuracy and according to your requirements, please contact with me so we can discuss further about the project.Waiting for your response. Please More

$588 AUD in 10 days
(113 Reviews)
5.3
fatimatuzzohura

Hi, I have read the project and understand your requirement. I am a highly trained on Data Entry ,Data Analysis, Research, Web search, Web scraping, Product Add, Any Type Of Ecommerce Cart, Expert with great knowledg More

$588 AUD in 10 days
(66 Reviews)
5.4
tasleem83

Thanks for considering me for bid I have gone through the description. I am very much interested to work on your project. I’ll provide you the work as per your requirement with in a particular time frame. So let’s s More

$774 AUD in 10 days
(93 Reviews)
5.5
ansarrali

Hi, hope you doing great. I have read description carefully. As English is concerned, I'm better at it though not native but I have done with IELTS. I can complete the project maintaining accuracy as I have maintaine More

$650 AUD in 15 days
(32 Reviews)
5.1